Category Archives: School News

NOTIFICATION OF RIGHTS UNDER FERPA FOR ELEMENTARY AND SECONDARY SCHOOLS

Notification of Rights under FERPA for Elementary and Secondary Schools

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records.  These rights are:

  1. The right to inspect and review the student’s education records within 45 days after the day the Kent City School District receives a request for access. 

Parents or eligible students should submit to the school principal, Mr. Dennis Love, a written request that identifies the records they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. 

  1. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

Parents or eligible students who wish to ask the Kent City School District to amend a record should write the school principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it should be changed.  If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  1. The right to provide written consent before the school discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board.  A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as  an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

[Optional] Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.  [NOTE:  FERPA requires a school district to make a reasonable attempt to notify the parent or student of the records request unless it states in its annual notification that it intends to forward records on request.]

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the [School] to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC  20202

[NOTE:  In addition, a school may want to include its directory information public notice, as required by §99.37 of the regulations, with its annual notification of rights under FERPA.]

[Optional]  See the list below of the disclosures that elementary and secondary schools may make without consent.

FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations.  Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32 of the FERPA regulations requires the school to record the disclosure.  Parents and eligible students have a right to inspect and review the record of disclosures.  A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –

  • To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests.  This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
  • To officials of another school, school system, or institution of post secondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34.  (§99.31(a)(2))  
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency in the parent or eligible student’s State (SEA).  Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs.  These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid.  (§99.31(a)(4))
  • To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to §99.38. (§99.31(a)(5))
  • To organizations conducting studies for, or on behalf of, the school, in order to:  (a) develop, validate, or administer predictive tests; (b)  administer student aid programs; or (c)  improve instruction.  (§99.31(a)(6))
  • To accrediting organizations to carry out their accrediting functions.  (§99.31(a)(7))
  • To parents of an eligible student if the student is a dependent for IRS tax purposes.  (§99.31(a)(8))
  • To comply with a judicial order or lawfully issued subpoena.  (§99.31(a)(9))
  • To appropriate officials in connection with a health or safety emergency, subject to §99.36.  (§99.31(a)(10)
  • Information the school has designated as “directory information” under §99.37.  (§99.31(a)(11))

Family Educational Rights and Privacy Act (FERPA)

Model Notice for Directory Information

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Kent City School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, Kent City School District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures.  The primary purpose of directory information is to allow the Kent City School District to include this type of information from your child’s education records in certain school publications.  Examples include:

A playbill, showing your student’s role in a drama production;

  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.   

If you do not want Kent City School District o disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by [insert date].  [School District] has designated the following information as directory information:  [Note: an LEA may, but does not have to, include all the information listed below.]

-Student’s name                                                          -Participation in officially

-Address                                                                            recognized activities and sports

-Telephone listing                                                       -Weight and height of members of 

-Electronic mail address                                                 athletic teams

-Photograph                                                                -Degrees, honors, and awards

-Date and place of birth                                                 received

-Major field of study                                                  -The most recent educational agency or

-Dates of attendance                                                       institution attended

-Grade level                                                                -Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc.  (A student’s SSN, in whole or in part, cannot be used for this purpose.)     

MITCH’S MEMORIAL RIDE, SATURDAY, SEPTEMBER 7

Dr. Mitch Lambert lost his life while doing one of his favorite things, cycling. What better way to honor him, but to do a memorial ride in his honor. All proceeds will benefit the Community Bible Food Pantry.  This was Mitch’s passion! 47 indoor bikes await all of you!!! 
Snacks will be provided after the ride by a registered  dietician who happens to be one of Dr. Lambert’s past students, and a great time to socialize and remember such an amazing man! 
A $20 donation to ride is required at sign up, any other donations can be made the day of at the studio or by contacting 330-328-9307 (Jackie Marquette)
You can sign up at:
 
Or by calling the studio at 234-284-2990
 
Contact me or Cyclebar if you can’t make it but would like to make a donation, or if you would like to sponsor another rider. 
 
We want to fill all the bikes, don’t miss this opportunity, sign up today!! 

BRANCHING OUT for AUGUST, 2019

August  2019,

Dear Students, Parents, and Friends of Theodore Roosevelt High School,

It is my pleasure to welcome everyone back for another great year at Roosevelt.  We cannot wait to see our outstanding students who fill our hearts with joy and optimism.  

Summer has been tough on the Roosevelt family.  Two dedicated, passionate, and kind teachers passed away this summer.  On July 6, Mrs. Repinski Intervention Specialist and Tutor passed from lung cancer.    Dr. Lambert, Science Teacher was in a bicycle accident that ended his life on July 29. Both were an integral part of Theodore Roosevelt High School and truly loved the students and their colleagues.  Kathy and Mitch will be missed. 

We are fortunate that the students, staff, and community have a special bond to help us work through these tragedies together.  I have no doubt this loss will inspire us all to work even harder on our mission: to create the best possible situations for all students to learn; intentionally nurture relationships with all students and colleagues; and support all students and staff to ensure we all have the tools and resources to succeed.  

With our mission in mind, our professional development will focus on the type of school we envision.  We are at a place where, together we can put some processes and procedures in place to collectively achieve our mission and clarify our focus and identity.  The hope is that all of our students and staff have a successful and fulfilling 2019-2020 school year.  

Listed below are some important dates and announcements.

Freshmen: Freshman Parent Orientation for parents and guardians is Monday, August 19 at 7:00 p.m. in the auditorium.  The Freshmen Kickoff for students is Tuesday, August 20, beginning at 8:30 a.m.

First Day: First day of class for all students is Wednesday, August 21.  School starts at 7:30 a.m. and ends at 2:29 p.m. Buses will drop off students in front of the school and family drop off is outside the cafeteria.

Schedules: Emailed to students on Friday, August 16th.

New Students: Orientation is Tuesday, August 20, at 11:00 a.m. in Room 113.

Seniors: Senior Parent Guidance Information Night is at 6:00 p.m. in the auditorium, Wednesday, August 28.

Open House: Wednesday, August 28 at 7:00 p.m. to 8:30 p.m.  This will be an opportunity to visit with your students teachers.  

Early Release: Early Release Wednesdays will begin in September and continue for the duration of the 2019/20 school year.  Here is what was presented to the Board of Education in May.  Please review the Early Release Days for 2019-20 for specific dates and descriptions of how that time will be used. 

Final Forms: Beginning last year, the KCS district adopted Final Forms as a means of digitally collecting all necessary student forms, including Emergency Medical Authorization forms.  We are excited about this transition, as it will allow parents/students and the school to consolidate the process of completing and turning in forms.  Please refer to the following link for more information on Final Forms:   https://kentschools-oh.finalforms.com/Please complete these forms by August 30.  

Once again, welcome back!  Let’s make this another great year at Theodore Roosevelt High School. It is a privilege and an honor to be a part of a community that cares so deeply for its young people.  Thank you for your support and dedication.

Respectfully,

Dennis Love

Student Council Hosts the 1st Homecoming Parade & Fair

2019 TRHS Homecoming
Parade & Fair Participant Information

Student Council is excited to announce a new Theodore Roosevelt High School event, the Homecoming Parade and Fair.  We are hopeful that many student organizations/teams and community businesses/organizations will want to participate.  It’s a positive way to promote the many opportunities for involvement and experience in both the school and Kent community.   

***If you are interested in participating, please read the 2019 Homecoming Parade & Fair Participant Information Sheet.  Complete the sign up forms and return to Amy Larkin by September 13, 2019.***

Underclass Lock Clean Out May 20

Locker Clean Out, Locker Clean Out, Locker Clean Out.  If you have a locker, clean it out! Locker Clean out is Monday, May 20th at 1:25!  Students need to clear out all items, recycling papers and folders.  Any items left in lockers at the end of the year will be removed over the summer.  Trash cans will be in the hallways to assist with items to be thrown away.