Category Archives: Branching Out

Notification of Rights under FERPA for Secondary Schools

Notification of Rights under FERPA for Elementary and Secondary Schools

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records.  These rights are:

  1. The right to inspect and review the student’s education records within 45 days after the day the [Name of school (“School”)] receives a request for access.

Parents or eligible students should submit to the school principal [or appropriate school offi­cial] a written request that identifies the records they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  1. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

Parents or eligible students who wish to ask the [School] to amend a record should write the school principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it should be changed.  If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  1. The right to provide written consent before the school discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without con­sent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the school as an ad­ministrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board.  A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as  an attorney, audi­tor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an educa­tion record in order to fulfill his or her professional responsibility.

[Optional] Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.  [NOTE:  FERPA requires a school district to make a reasonable attempt to notify the parent or student of the records re­quest unless it states in its annual notification that it intends to forward records on request.]

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the [School] to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC  20202

[NOTE:  In addition, a school may want to include its directory information public notice, as required by §99.37 of the regulations, with its annual notification of rights under FERPA.]

[Optional]  See the list below of the disclosures that elementary and secondary schools may make without consent.

FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations.  Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32 of the FERPA regulations requires the school to record the disclosure.  Parents and eligible students have a right to inspect and review the record of disclosures.  A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student

  • To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
  • To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency in the parent or eligible student’s State (SEA). Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs.  These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf.  (§§99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
  • To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to §99.38. (§99.31(a)(5))
  • To organizations conducting studies for, or on behalf of, the school, in order to: (a)  develop, validate, or administer predictive tests; (b)  administer student aid programs; or (c)  improve instruction.  (§99.31(a)(6))
  • To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))
  • To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
  • To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
  • To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10)
  • Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))


Family Educational Rights and Privacy Act (FERPA)

Model Notice for Directory Information

 The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Kent City Schools, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, Kent City Schools  may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures.  The primary purpose of directory information is to allow the Kent City Schools to include this type of information from your child’s education records in certain school publications.  Examples include:

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. [1]

If you do not want Kent  City Schools to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by September 1, 2016.  Kent City Schools has designated the following information as directory information:  [Note: an LEA may, but does not have to, include all the information listed below.]

-Student’s name                                                          -Participation in officially

-Address                                                                            recognized activities and sports

-Telephone listing                                                       -Weight and height of members of

-Electronic mail address                                                  athletic teams

-Photograph                                                                -Degrees, honors, and awards

-Date and place of birth                                                  received

-Major field of study                                                  -The most recent educational agency or

-Dates of attendance                                                        institution attended

-Grade level    -Student ID number, user ID, or other unique

personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc.  (A student’s SSN, in whole or in part, cannot be used for this purpose.)    




Effective at the start of the 2016-17 school year, some changes are being made to the Kent City Schools graduation requirement and the Roosevelt process for class scheduling in order to better align with state policies.

1) Credit earned for physical education courses will now be awarded as ¼ credit per semester course. A student must still take two semesters of physical education coursework (for a total of ½ credit) to qualify for graduation according to requirements set by both Kent City Schools and the State of Ohio. If a student has already earned ½ credit for a semester class, that student will still need to take another semester class to total two semesters of physical education.

2) This change affects students who are interested in athletic eligibility.  A student must be passing 5 credits of classes in the quarter prior to the athletic season in order to be eligible to participate; physical education courses will no longer contribute to the 5 needed classes, so students will need to take this into consideration when scheduling classes each semester.  Please see your school counselor to make sure you have the correct number and type of classes scheduled.

Dennis A. Love, Principal
Theodore Roosevelt High School


Dear Parents, Students, and Friends of Theodore Roosevelt High School,

Welcome back to school! I hope you have had a great summer. Our work together last year brought progress on many fronts. Now, with the start of the 2016-17 school year, we have new opportunities and new challenges to inspire the lives and futures of our young people.

Many of you have already heard the term, “The Roosevelt Way”. We define this term by using our R.I.D.E.R.S. acronym. Respect, Integrity, Dedication, Excellence, Responsibility, and Service make up “The Roosevelt Way”. These are the characteristics we want our students to have when they leave Roosevelt. We live in challenging times with troubling societal issues that face all of us but as we begin a new year, we begin with renewed spirit, determination and the hope that we will promote “The Roosevelt Way.” We will remain committed to working together to accomplish great things by holding ourselves and our students to high expectations.

We will continue to use educational expert, Richard DuFour’s four guiding questions as our building focus. The four questions are:

1. What do we expect students to learn/know?
(Curriculum, Aligned to Standards/Learning Targets/Goals/Expectations)

2. How will we know they are learning? (Assessment)

3. How will we respond when they don’t learn? (Intervention)

4. How will we respond if they already know? (Enrichment/Extension/Differentiation)

It has been exciting and encouraging to begin to see our students preparing for the new school year. Whether it is the marching band, the students preparing for freshman orientation, the students involved in various fundraisers or the student athletes preparing for the fall sports, they are all showing their Roosevelt spirit and enthusiasm.

Please note the specific schedule of events:

Student Schedules: Mailed home August 8, 2016
Freshman Orientation Night for Parents: August 11th at 7:00 p.m. in the Auditorium
Freshman Orientation: August 16th 7:30 a.m. – 2:30 p.m.
New Student Orientation: August 16th at 11:00 a. m. in room 126
First day of Classes: August 17th 7:30 a.m. – 2:30 p.m.
Senior Class Parent Guidance Information Night: August 24th at 6:00 p.m. in the Auditorium
T.R.H.S. Follow the Schedule Night: (Open House) August 24th at 7:00 p.m.

I hope these last remaining days of summer are filled with fun and relaxation as we anticipate another great school year. I know that you are as excited about the new school year as I am and I look forward to seeing everyone on the 17th.


Dennis Love


Dear Students, Parents, and Friends of Theodore Roosevelt High School,

Graduation day is almost upon the class of 2016.  As we bid goodbye to our students, we are so proud of how they have upheld the admirable tradition of being a Roosevelt Rough Rider.   Our students have excelled in so many areas and accomplished so much. Congratulations to our students and their families, as well as to our faculty and our entire support staff.  Please celebrate their accomplishments with us at the Class of 2016 Commencement on May 22 at the Kent State MAC Center.

The day after graduation, the remaining students will be taking their final exams.  Students should be aware that twenty percent of the second semester grade is based on the final exam.  The third quarter grade is worth forty percent of the second semester grade.  The fourth quarter grade is worth forty percent of the semester grade.  Final exam scores are significant because they comprise twenty percent of the second semester grade.

May is a time for celebration and marks the culmination of many school activities.  There are a number of musical and vocal performances and art shows.  Spring sports participants will be preparing for postseason tournaments.  We know our students are excited and anxious for summer break but please remember how important it is to finish the academic year on a strong note.

Listed below are some important May dates:

                 May 10: TRHS Scholar and Achievement Awards Program                                          and Reception – 7:00 p.m.

                May 17: Board of Education Meeting at TRHS – 7:00 p.m.

                May 19: TRHS Senior Honors Assembly and Senior Slide                                             Show  – 7:50 a.m.

                May 20:  TRHS Graduation Rehearsal for Seniors at                                                          KSU MAC Center –  8:30 a.m.

                May 22:  TRHS Baccalaureate and Graduation at KSU MAC                                        Center –  1:00 p.m.

                May 23-25:TRHS Final Exams

                May 31:   Summer School Registration 11:00 a.m.

Good luck graduates!  You will be missed but remember that the people you care about, you never really say goodbye to.  We can’t wait to hear about your success!

Thank you for your continued support and dedication.


Dennis Love


April 1, 2016

 Dear Students, Parents, and Friends of Theodore Roosevelt High School,

A note of gratitude to our students who responded so impressively to the safety concerns we experienced in March.  It became necessary for us to evacuate to the former Franklin school due to a threat.  Our students followed directions in a calm, orderly fashion.  It is our hope that these random and senseless threats stop.   Students should be aware that action taken by the school district would involve suspension/ expulsion, but the perpetrator would also be charged with a felony.

Another safety concern focuses on student drivers.  With prom and graduation weeks away, we want to remind our students to enjoy this exciting time but to please act responsibly.  On April 19, our senior class will join many area high school students at Hiram College for a None Under 21 program. This program focuses on the horrors of driving under the influence.

April is a month of testing for Roosevelt students.  We will have 12 days of state tests during this month.  On ten of the testing days, students will be following a different schedule.  Block scheduling of periods is necessary to allow students appropriate time to complete  the tests. Click here to see the testing assessment schedule.  We are confident our students will give their best effort and perform well on their tests.

April 2016 is Kent City Schools Hall of Fame month.  On April 9, twelve inductees will join our Hall of Fame.  Our juniors and seniors will be meeting some of these accomplished inductees at our Hall of Fame assembly.  It is particularly meaningful for me as I am personally excited for the induction of my freshman English teacher, Dr. Lily Smith, my football coach, Mr. John Nemec, and my elementary school principal, Mr. Dave Spencer.  They, along with the other nine inductees, have made the Kent City School District a great place for countless students and they are all so worthy of this honor.

Listed below are some of the important dates during April:

            April 1:            Report Cards Distributed

            April 8:            Kent City School Hall of Fame Assembly

            April 9:            Kent City School Hall of Fame Dinner and    

                                        Ceremony at KSU Hotel

            April 16:          Kent Area Chamber of Commerce and TRHS                                                  DECA Community Expo   10:00 A.M.                                      

            April 30:          Junior-Senior Prom at TRHS – 7:30 p.m. –12:00                                             a.m..

Thank you for your continued support and dedication.


Dennis Love






Dear Students, Parents, and Friends of Theodore Roosevelt High School,

As spring approaches, we are reminded that it is a time of renewal, inspiration and growth. While our students may be experiencing some academic pressure, it is important for them to continue their hard work and preparation for this challenging time. We are currently three weeks away from the third grading period. Also, in April, many of our students will be demonstrating what they have learned as they take the Ohio’s State Tests (OST).

Our teachers continue their support of students as many of them have started to work in our professional learning communities. (PLCs) Teachers in various subject areas have been collaborating at least once a week. We are using the educational expert, Richard Dufour’s four guiding questions as our building focus for PLC work.

The four questions are:
1. What do we expect students to learn/know? (Curriculum Aligned to Standards/Learning
2. How will we know they are learning? (Assessment)
3. How will we respond when they don’t learn? (Intervention)
4. How will we respond if they already know? (Enrichment/Extension/Differentiation)

Our students will benefit as we seek to determine the answers to these questions.

March is also a transition month for us. Many winter sports have come to an end and practice for spring sports is underway. March is “Music in Our Schools” month. Stop by and enjoy some of our many concerts and performances given by our very talented students.
Some important dates to remember during this month are:

March 18: Early Release Day – students will be released at 12:10 p.m.
March 18: End of the third grading period
March 21: First day of Spring Break
April 1: Report Cards Distributed

Best wishes for a joyful and fulfilling Spring and, as always, thank you for your continued support and dedication.


Dennis Love

Branching Out, February 2016

Dear Students, Parents, and Friends of Theodore Roosevelt High School,

As we celebrate Black History this month, our Social Studies Department has developed initiatives for our school. Each week in February, teachers will spend time highlighting the contributions African Americans have made in specific subject areas. We will commemorate African-American heroes whose positive influences continue to touch the lives of people everywhere. We will remember Dr. Martin Luther King’s message of hope, equality and inclusion, for our country and our world. We will be honoring notable African-American Roosevelt graduates during our daily announcements.

We are proud to report that Roosevelt was awarded an “A” grade for our graduation rate from the Ohio School Report Card. Within a five-year period, 95.2% of our students graduate from T.R.H.S. We will continue to strive toward our goal of 100%. The remarkable efforts of our students, parents, staff, faculty and administration, are greatly appreciated and should not go unnoticed.

A prominent reason for our high graduation rate is our placement of students in appropriate coursework. On January 20th, students in grades 9 through 11 attended grade level assemblies for the purpose of registration for next year. Students received their course request form at their class meeting. If you have not previously done so, please review the course selections and teacher recommendations with your student. Parent/guardian signatures are required to move forward with the scheduling process.

In the January letter, I referred to a barricade/lockdown drill. We will be having that drill in early February. Safety will continue to be one of our main priorities.

Here is a link to various attachments for this month’s Branching Out. February 2016 Branching Out

Listed below are activities and events that we look forward to during this month:

February 4:      TRHS 8th Grade Open House at Roosevelt – 7:00 p.m.  

February 10:   Career Technical Conversation with Parents 6:30 p.m.

February 16:    Board of Education Meeting at Roosevelt 7:00 p.m.

February 20:   Rough Rider All Sports Boosters Taste of Kent Night at the Races at Roses Run Country Club – 6:00 p.m.

Thank you for your continued support and dedication.


Dennis Love

Branching Out, January 2016

January 4, 2016

Dear Students, Parents, and Friends of Theodore Roosevelt High School,

Welcome back to a fresh beginning of the second semester in a New Year!  It is a time for us to celebrate and enjoy the feeling of community that we share.  It is also the time to reflect on all we have accomplished together and to look toward a new year of challenges and achievements.

Report cards will be distributed Friday, January 8.  Remember that Progress Book provides instant access to student grades.   The new year provides a great opportunity to set new, purposeful goals.  Whether the goal is resolving to earn a certain grade point average, completing homework assignments in a timely manner, arriving to school on time, or striving to excel in athletic activities, setting goals and attaining them builds confidence and is an important factor in achieving success.  Many of our teachers model goal setting by creating S.M.A.R.T. goals.  These goals are specific, measurable, attainable, result-oriented, and time bound.

The scheduling process will begin early in this second semester.  Our goal is to be certain that students are scheduled appropriately in challenging courses that reflect their interests and abilities.

The safety of our students is our imperative goal.  With the assistance of the Kent Police Department and our safety team, we will be conducting a barricade/lockdown drill by the end of January.  Under the supervision of the Kent Police and our school safety team, and with the assistance our teachers and administrators, teachers and students will practice barricading themselves in their classrooms.  A barricade behind a classroom door will make it more difficult for an intruder to enter a classroom. This is a procedure that will be used in an emergency situation.  Hopefully, we will never have to implement it but, sadly enough, it is critical that we be prepared.

Listed below are some of the important January and early February activities and events that we all look forward to at TRHS in the year 2016.

January 8:       Distribution of report cards

January 14:    Sophomore Career Technical Programs Orientation – 7:30 a.m.

January 21:     TRHS 8TH Grade Orientation at Roosevelt – 7:30 a.m. and 12:00 p.m.

February 4:     TRHS 8th Grade Open House at Roosevelt – 7:00 p.m.

Thank you for your continued support and dedication as we begin an exciting New Year.


Dennis Love

Branching Out, December 2015

December 1, 2015

Dear Students, Parents, and Friends of Theodore Roosevelt High School,

Preparation for semester exams should be in progress as the exams are less than three weeks away.  Exam grades reflect student effort and knowledge of course content up to this point in the school year.  Twenty percent of students’ semester grades are based on the mid-term exam.  The first quarter grade is worth 40% of the semester grade. The second quarter grade is worth forty percent of the semester grade.  Exam scores are significant because they comprise twenty percent of the first semester grade.

Students will begin the scheduling process early in the second semester.   Roosevelt High School is committed to providing relevant courses to prepare our students for success in our continuously changing society.  Students’ future schedules will be based upon various student data points, teacher/counselor/parent recommendations and student interest.  Scheduling early for the 2016/17 school year will ensure appropriate course placement.

The month of December is an extremely eventful one.  The winter sport season is already underway.  We also look forward to the numerous choir and band holiday performances.  Listed below are some important December happenings.

December 1:
National Honor Society Induction and Reception – 7:00 p.m.

December  3:
Silent Auction Prom Fundraiser  –  6:00 p.m.                                           

 December  16-18:
Semester Exams  –  Exam Schedule will be posted online

 December  21:
Winter Break  –  No School

 January  4:
Classes Resume

While there are many exciting events at Roosevelt, we are also very aware that the holiday season can be a challenging and stressful time for many.  We will do our best to make sure Roosevelt continues to be a warm, caring, and consistent environment for all of our students.                      

Warmest regards for a very happy and safe holiday season.

Dennis Love

OHYES Survey

Dear Students, Parents/Guardian,

There will be a select group of teachers and Junior Class students who will be participating in a very important survey sponsored by The Ohio Department of Education, The Ohio Department of Health, and The Ohio Mental Health and Addiction Services.  The survey is called The Ohio Healthy Youth Environments Survey or The OHYES Survey.  The survey will be conducted on November 19th in the Media Center.  The on-line survey will take approximately 15-20 minutes to complete.  The survey will provide important information about the health and safety of adolescents across Ohio.  It is anticipated that the OHYES survey will provide useful data for many people.   Some ways that this survey information can be utilized is in gathering data for needs assessments, program planning, funding, policy and programming for a variety of organizations.  Teachers, students, and parents of the selected Junior Class students participating in this survey have been previously informed via Parent Letter.  The Parent Letter details information about the survey as well as Opt Out procedures.  There is a “hard copy” of the survey on file in Principal Dennis Love’s office (please see Becky Thomas) or you can find the survey on line at:



November 2, 2015

Dear Students, Parents, and Friends of Theodore Roosevelt High School,

With the second grading period underway, students should have a good understanding of classroom expectations as well as an awareness of what is necessary for success. The hope is that students will strive to do better with each grading period.

A critical part of being successful at the high school level is often the ability of students to develop positive working relationships with their teachers.  Parent/student teacher conferences will be on Monday, November 23 from 5:00 p.m. to 8:00 p.m., and Tuesday, November 24 from 9:00 a.m. to 8:00 p.m.  To schedule a time, email Mrs. Harris, our main office secretary at  When you email Mrs. Harris enter the day and time you are available and indicate the teachers you would like to meet with.  If you are not able to email Mrs. Harris please call her at 330-676-8700 or feel free to stop in the main office during school hours.

You can now connect with the Roosevelt administrative team on Twitter.  We will communicate important information, announcements, activities, and events.  Please follow us at

I hope you are making time to enjoy the wonderful traditions of the season.  Ideally we will all be able to find many things in our lives to be thankful for.  I would like to express my personal thanks to everyone in our Roosevelt family.  Your dedication, hard work, and creative spirit enable our students, our school, and our community, to grow and prosper. Have a great Thanksgiving!

Listed below are some important upcoming events for November and December.

November 3:              Election Day

                                            No school for students

                                           ( Staff In-Service)

November 19:            Interim Grades Distributed

November 23:            Parent Teacher Conferences 5:00 p.m. – 8:00 p.m.

November 24:            Parent Teacher Conferences 9:00 a.m. – 8:00 p.m.

December 3:                Silent Auction Prom Fundraiser 6:00 p.m.

Have a great November,

Dennis Love,